Effective Date: December 4, 2025

1. Introduction & Scope

Milwaukee Junior Fire Institute (“MKEJFI,” “we,” “us,” “our”) operates the website https://mkejfi.com (the “Website”).

We are committed to protecting your privacy and the personal data we collect from visitors, applicants, participants, parents/guardians, volunteers, and other individuals (“you,” “your”).

This Privacy Policy explains:

  • What personal data we collect 
  • Why and how we process it 
  • The legal bases we rely on (including GDPR, if applicable) 
  • How we store and protect your data 
  • With whom we may share your information 
  • Your rights under U.S., state, and international privacy laws 

By accessing the Website or submitting personal information to us, you agree to the practices described in this Privacy Policy.

2. Data Controller & Contact Information

Data Controller:
 Milwaukee Junior Fire Institute (MKEJFI)
 6680 N Teutonia Ave, Milwaukee, WI 53209
 Phone: 414-788-3270
 Email: jhayes@milwaukee.gov

If you are located in the European Economic Area (EEA) or United Kingdom (UK) and believe the GDPR applies to your personal data, you may contact us using the information above.

3. Personal Data We Collect

Depending on how you interact with MKEJFI, we may collect the following categories of personal data:

3.1 Contact Information

Name, email address, mailing address, telephone number.

3.2 Program Application / Enrollment Data

If you apply for or enroll in MKEJFI programs, we may collect:

  • Date of birth 
  • School grade or affiliation 
  • Parent/guardian contact information 
  • Emergency contact details 
  • Medical or safety information (if explicitly requested and consented to) 

3.3 Communications Data

Information you provide via:

  • Email 
  • Contact forms 
  • Phone calls 
  • Surveys or feedback submissions 

3.4 Usage / Technical Data

Automatically collected data such as:

  • IP address 
  • Browser and device type 
  • Operating system 
  • Pages visited and referring URLs 
  • Session logs and timestamps 

3.5 Any Other Data You Voluntarily Provide

For example: documents you upload, optional fields in applications, or event registration details.

MKEJFI does not knowingly collect sensitive (“special category”) data unless explicitly requested and accompanied by proper consent.

4. How and Why We Process Personal Data

MKEJFI processes personal data only when lawful and necessary, including:

4.1 Program Administration

  • Reviewing and processing applications 
  • Managing program operations, communication, and scheduling 
  • Coordinating with parents/guardians 

4.2 Communications

Responding to inquiries, providing updates, distributing program information, and sending administrative messages.

4.3 Website Functionality, Security & Improvement

  • Monitoring site performance 
  • Improving content and user experience 
  • Detecting and preventing fraud or misuse 

4.4 Legal, Regulatory & Safety Obligations

  • Required reporting 
  • Emergency contact needs 
  • Compliance with local, state, or federal laws 

4.5 With Your Consent

Where legally required, we rely on your explicit consent for optional activities such as surveys or promotional communications.

5. Legal Basis Under GDPR (For EEA/UK Visitors)

If GDPR applies, our legal bases include:

  • Consent — for certain communications or optional data fields 
  • Contractual necessity — to process program applications and deliver services 
  • Legitimate interests — program administration, website improvement, and security 
  • Legal obligations — safety, regulatory reporting, and compliance 

6. How We Share Personal Data

MKEJFI does not sell your data. We may share data with the following categories of recipients:

6.1 Service Providers & Vendors

Trusted third parties that perform services such as:

  • Website hosting 
  • Email delivery 
  • Data storage 
  • Registration or form processing 

These vendors are required to protect your data.

6.2 Program Partners or Affiliates

If necessary for program delivery or as disclosed during enrollment.

6.3 Legal or Governmental Authorities

When required by law, to protect safety, or respond to lawful requests.

6.4 Emergency Personnel

When necessary to protect participant safety.

7. Data Retention

MKEJFI retains personal data only for as long as necessary:

  • To fulfill the purpose for which it was collected 
  • To comply with legal, regulatory, or operational needs 
  • To maintain accurate program records (as required by law or policy) 

Once data is no longer needed, it is securely deleted or anonymized.

8. International Data Transfers

If your data is processed outside your home country—such as through hosting or service providers—we implement safeguards such as:

  • Standard contractual clauses (if applicable) 
  • Vendor due diligence 
  • Secure transfer mechanisms 

These protections apply particularly to EEA/UK visitors under GDPR.

9. Your Privacy Rights

Your rights depend on your location and applicable laws.

9.1 Rights for EEA/UK Visitors (GDPR)

  • Access your personal data 
  • Request correction of inaccurate data 
  • Request deletion (“right to be forgotten”) 
  • Restrict or object to processing 
  • Request data portability 
  • Withdraw consent at any time 
  • Lodge complaints with a data protection authority 

9.2 Rights for U.S. Residents

Although Wisconsin does not have a statewide privacy law comparable to California’s CPRA, MKEJFI still honors reasonable requests to:

  • Access data we hold 
  • Correct or update your information 
  • Request deletion (where legally feasible) 
  • Opt out of optional communications 

To exercise your rights, contact us at jhayes@milwaukee.gov or 414-788-3270.

10. Security of Personal Data

MKEJFI employs appropriate administrative, technical, and physical safeguards to protect your data, including:

  • Access controls 
  • Secure servers and hosting 
  • Encryption where applicable 
  • Staff awareness and training 
  • Vendor oversight 

No system is completely secure, but we strive to maintain a high level of protection.

11. Children’s Privacy

MKEJFI programs may involve minors, and we take children’s privacy seriously.

  • We do not collect data from children under 13 without verifiable parental consent, in compliance with COPPA. 
  • We only collect minor participant information necessary for program operation and safety. 
  • Parents/guardians may request access to or deletion of their child’s data. 

12. Cookies & Tracking Technologies

MKEJFI may use cookies or similar technologies to:

  • Operate and secure the Website 
  • Improve performance and user experience 
  • Analyze site traffic (if analytics tools are used) 

Non-essential cookies for EU/UK visitors will require prior consent.

A full explanation is available in our separate Cookie Policy.

13. Third-Party Links

The Website may contain links to third-party sites. MKEJFI is not responsible for:

  • Their privacy practices 
  • Their content or functionality 
  • Data collected by those sites 

We encourage you to review third-party privacy notices.

14. Updates to This Privacy Policy

We may update this Policy from time to time to reflect:

  • Legal changes 
  • Policy changes 
  • Technological updates 
  • Program modifications 

The “Effective Date” will indicate when updates were made.

15. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact:

Milwaukee Junior Fire Institute (MKEJFI)
 6680 N Teutonia Ave
 Milwaukee, WI 53209
 Phone: 414-788-3270
 Email: jhayes@milwaukee.gov